• Identified and spearheaded cost and time-saving initiatives for transactions reconciliation, which involved automatically reporting process from manually printing reports to the development of the form to capture pertinent details
• Manage the operations accounting process which includes petty cash reconciliation and distribution, schedule of values entries for monthly billing (AIA) and AR invoicing, customer account management and payment processing, reporting (aging reports, balance sheets, annual audit supporting reports/documentation) while ensuring standard best practices are applied
• Work closely with the program management on budgets, change orders, and financial reporting with contracts ranging from 1,000,000.00 to 15,000,000.00 contracts
• Oversee 4 administrative assistants providing support to 15 project managers with an average of 50-70 projects monthly
• Assist with monthly closing of Accounts Receivable totaling on average 4,000,000.00 and provide daily deposit reporting to leadership
• Own monthly analysis of GL reconciliation, and perform journal entries to ensure income statements are accurate
• Optimized the petty cash reimbursement process by providing technical user support for the reimbursement application needed by employees to expedite cash reimbursements
• Owned daily deposits (credit cards, wires, and checks) process and provided necessary report to Accounting Manager
• Managed project open and close process including updates, reconciliation, and invoicing (AIA) for over 70 of projects
• Conducted lien filings against owners and general contractors for amounts uncollected ranging from 90,000.00 to 250,000.00
Executive Assistant
• Provided executive support to the company President and Chief Operating Office
• Improved new hire onboarding for administrative personnel by developing and documenting standard operating procedures, which led to faster ramp-up time and process consistencies
• Provided project management support by creating submittals, transmittals, time-keeping reports, change orders, and other project documentation
• Facilitated account reconciliation while compiling statistical reports and generating invoices
• Supported the export process by generating purchase orders, pro forma invoices (quotes), packing lists, and other documentation
• Managed payroll and processed both Accounts Payable and Receivable, journal, and general ledger entries, also reconciled personal accounts
• Facilitated account reconciliation while compiling statistical reports and generating invoices
• Supported the export process by generating purchase orders, pro forma invoices (quotes), packing lists, and other documentation
• Managed payroll and processed both Accounts Payable and Receivable, journal, and general ledger entries, also reconciled personal accounts
• Oversaw bank account balances and reconciled monthly bank accounts, credit cards, and petty cash
• Provided sales tax reporting support
• Generated financial reports such as general ledger reports
• Processed employee payroll and payroll taxes (quarterly) and issued W-2s to employees and 1099s to Contractors
• Assisted with accounting for over 100 companies